Good property decisions begin with verification
An office may have the right location, layout and price, but the purchase should move forward only after the documents support what has been presented.
A commercial property documents checklist helps buyers organise the review. It is not a substitute for legal advice. Commercial transactions can involve project-specific title, approval, tax and usage questions, so an independent property lawyer and tax professional should examine the complete file.
1. MahaRERA registration and project page
For an applicable registered project, verify the registration number directly on the MahaRERA portal. Check the project name, promoter details, registered project details, proposed completion date, sanctioned plans, approvals and other disclosures available on the MahaRERA portal.
MahaRERA states that allottees are entitled to information relating to sanctioned plans, layout plans and specifications approved by the competent authority. Use the portal as a starting point, then ask for current copies where required.
2. Title and encumbrance review
Ask an independent property lawyer to review the title report, ownership/development rights, disclosed encumbrances, charges and relevant project documents.
The purpose is to confirm that the party developing and selling the project has the legal authority to do so and to identify restrictions that could affect the transaction.
3. Sanctioned building and layout plans
Compare the office being offered with the sanctioned plans and the plans uploaded to the regulatory portal. Verify the floor, unit identification, permitted commercial use, access, parking representation and relevant common areas.
Marketing plans are useful for understanding a project, but the sanctioned plans and agreement carry greater legal importance.
4. Agreement for sale
Review the draft agreement before signing or making commitments beyond what your advisors consider appropriate. Confirm:
- Exact unit and RERA carpet area
- Total consideration and payment schedule
- Applicable taxes and other charges
- Parking terms, where relevant
- Possession date and delay provisions
- Specifications and common facilities
- Maintenance and other recurring obligations
- Rights, restrictions and default clauses
Do not rely on verbal assurances. Important commitments should appear in the transaction documents.
5. Cost sheet and payment records
The cost sheet should clearly separate the base consideration from taxes, registration, maintenance deposits, parking-related terms and any other charges.
Buyers should ensure that the cost sheet clearly identifies each charge and maintain proper records and receipts for all payments made as part of the transaction.
6. Completion-stage documents
For a ready or completed commercial property, verify the Occupancy Certificate (OC) applicable to the unit and review the relevant completion-stage documents available for the project. MahaRERA’s buyer guidance specifically recommends checking whether the uploaded OC covers the unit and also refers buyers to the architect’s completion certificate, Form 4.
For an under-construction office, check what completion and possession documents are expected to be provided and ensure the obligations are appropriately reflected in the transaction documents.
7. Business-use and finance checks
Confirm that the intended use of the office is permitted. If the purchase is financed, review the lender’s conditions without treating loan approval as a replacement for independent legal diligence.
Depending on the transaction, buyers may also need tax, GST, stamp-duty and registration advice.
Commercial Property Documents Checklist: What Buyers Should Verify
| Document / Check | What the Buyer Should Verify |
| MahaRERA record | Project details, promoter, completion timeline and disclosures |
| Title documents | Ownership/development rights and encumbrances |
| Sanctioned plans | Unit, floor, approved layout and commercial use |
| Agreement for Sale | Area, price, possession, specifications and obligations |
| Cost sheet | Complete price breakup and additional charges |
| Possession documents | Applicable OC and completion-stage documentation |
| Usage | Whether intended office/business use is permitted |
Applying the checklist to Maverick
Maverick by Namrata Group is a commercial office project on JM Road, Pune, registered with MahaRERA under P52100055550. Prospective buyers should independently verify the current project information, plans, agreement, cost sheet and other disclosures through the official MahaRERA record and project documentation before making a purchase decision.
Prospective buyers should verify the current project details on the official MahaRERA portal and have the agreement, cost sheet, plans and title-related documents reviewed independently before purchase.
Final thought
Commercial property verification in Pune is not about collecting the largest possible file. It is about ensuring that the key documents agree with one another and with the office you intend to buy.
Clarity before signing is far easier than correction after signing.
Explore Maverick at https://namratamaverick.com/
FAQs
What is the most important document to check first?
For a registered project, the MahaRERA project record is a useful starting point. Buyers should then have the title, sanctioned plans, agreement and other transaction documents independently reviewed.
Is a MahaRERA registration number enough to approve a purchase?
No. Registration supports transparency, but buyers should still review the project disclosures, title, sanctioned plans, agreement, cost sheet and intended use.
Should a buyer verify the occupancy certificate?
For a ready or completed building, the occupancy certificate is an important completion-stage document. Under-construction buyers should confirm the possession-stage documentation promised in the agreement.
Is this checklist legal advice?
No. It is an educational starting point. An independent property lawyer and tax professional should review the specific transaction.
